糖心logo

Position Description

糖心logo PRESIDENT CALENDAR

Please note: The 糖心logo leadership year starts immediately after the Annual Meeting & Conference in July. The following list provides a quick snapshot of key responsibilities, though additional messages may arise throughout the year, including the President鈥檚 collaboration on six 鈥淎sk the Executive Board鈥� columns for 糖心logo Spectrum.

August

• Write President鈥檚 column for September/October 糖心logo Spectrum 鈥� due early August
• Review Ask the Executive Board column for September/October 糖心logo Spectrum 鈥� due early August
• Attend the ABA Council Meeting, present (if needed), and review written report

September

• Write President鈥檚 column for November/December 糖心logo Spectrum 鈥� due mid-September
• Review 鈥淎sk the Executive Board鈥� column for November/December 糖心logo Spectrum 鈥� due mid-September
• Write President鈥檚 message (eBriefing) to members to provide an update on the Association鈥檚 activities
• Participate in Executive Director鈥檚 annual performance review (See Executive Director Employment Agreement and Compensation Policy)

October

• Submit President鈥檚 report for fall Executive Board Meeting
• Work with Executive Director to set agenda for fall Executive Board Meeting
• Attend International Association of Law Libraries (IALL) Meeting (may occur later in the year depending on meeting location); send report to Executive Board
• Write President鈥檚 column for January/February 糖心logo Spectrum 鈥� due mid-October
• Start thinking about a keynote speaker for the Annual Meeting & Conference
• Attend Finance and Budget Committee Virtual Meeting preceding fall Executive Board Meeting (may also take place in early November)

November

• Preside over fall Executive Board Meeting
• Review 鈥淎sk the Executive Board鈥� column for January/February 糖心logo Spectrum 鈥� due mid-November
• Select Annual Meeting keynote speaker
• Attend ABA Council Meeting and review written report

December

• Attend the Annual Meeting Program Committee Meeting

January

• Write President鈥檚 column for March/April 糖心logo Spectrum 鈥� due mid-January
• Attend Association of American Law Schools鈥� (AALS) Annual Meeting (optional); prepare report for Executive Board
• Attend American Library (ALA) Association Midwinter Meeting; prepare report for Executive Board
• Attend ASAE鈥檚 CEO Symposium or Exceptional Board Training with President-Elect and Executive Director (this may also happen in the previous Fall)
• Review President鈥檚 message (eBriefing) to members to share the Association鈥檚 accomplishments for the year; this is sent out ahead of membership renewals

February

• Review 鈥淎sk the Executive Board鈥� column for March/April 糖心logo Spectrum 鈥� due early February
• Submit President鈥檚 report for spring Executive Board Meeting
• Work with Executive Director to set agenda for spring Executive Board Meeting

March

• Attend the Finance and Budget Committee Meeting
• Participate in Annual Meeting & Conference promo videos (to be shot in Chicago prior to the Finance and Budget Committee Meeting)
• Write President鈥檚 column for May/June 糖心logo Spectrum 鈥� due mid-March
• Review 鈥淎sk the Executive Board鈥� column for May/June 糖心logo Spectrum 鈥� due early April

April

• Preside over the spring Executive Board Meeting
• Select recipients for Presidential Certificates of Appreciation presented at the Annual Meeting & Conference
• Write President鈥檚 column for July/August 糖心logo Spectrum 鈥� due early May
• Review 鈥淎sk the Executive Board鈥� column for July/August 糖心logo Spectrum 鈥� due early May
• Attend Canadian Association of Law Libraries Meeting (CALL); prepare report for Executive Board (month is subject to change)

June

• Work with Executive Director to plan agenda for July Executive Board Meeting
• Submit President鈥檚 report for July Executive Board Meeting
• Finalize all plans and speeches for the Annual Meeting & Conference

July

Speak at and attend numerous events and programs during the Annual Meeting & Conference:

• Preside over the July Executive Board Meeting
• Attend the CONELL Welcome morning session and make remarks
• Attend the Opening Reception
• Make remarks at the VIP Reception
• Open the Conference by welcoming attendees and introducing the keynote speaker
• Make remarks at the 糖心logo Awards Reception
• Attend Diversity Symposium & Reception
• Attend the Meet the Candidates
• Preside and present at the Business Meeting
• Host Past President鈥檚 Reception
• Make remarks at the Association Luncheon
• Present the President-Elect with their gavel
• Attend Informal Executive Board Meeting after the close of the Annual Meeting

Ongoing Responsibilities During Year

• Attend weekly scheduled calls with the Vice President/President-Elect and Executive Director
• Attend monthly Executive Committee calls
• Represent the Executive Board and/or the Association at several chapter visits and at meetings of other organizations as circumstances may require
• Work with Executive Director to issue statements on behalf of the Association and be available to address a wide range of questions and issues as they arise
• Assign Executive Board members to attend chapter visits as requests are received
• Appoint Special Committees as needed
• Replace committee and award jury members for open slots

Position Description

糖心logo Vice President

Please note: The 糖心logo leadership year starts immediately after the Annual Meeting & Conference in July. The Vice President will attend the spring and summer Executive Board Meetings and will preside at the Incoming Board Orientation during the Annual Meeting & Conference, just prior to taking office.

July

• Appoint members to the Local Arrangements Committee (LAC) in consultation with the LAC Co-Chairs 鈥� due in August

August

• Review updated chapter talking points for the Executive Board Chapter Visits
• Select the members of the Appointments Committee

September

• Participate in Executive Director鈥檚 annual performance review (See Executive Director Employment Agreement and Compensation Policy)

October

• Attend Vice President鈥檚 Orientation (virtual)
• Meet with Strategic Directions Committee to review Strategic Directions Action Plan
• Submit Vice President鈥檚 report for fall Executive Board Meeting
• Submit Strategic Directions Committee action plan for fall Executive Board Meeting
• Attend Finance and Budget Committee Virtual Meeting preceding the fall Executive Board Meeting (can also take place in early November)

November

• Attend fall Executive Board听Meeting – this is the first formal Board meeting for the leadership year
• Review updated chapter talking points for the Executive Board Chapter Visits

December

• Appoint members to the Annual Meeting Program Committee (AMPC) in consultation with the AMPC Vice Chair after the Committee and Award Jury Volunteer form closes 鈥� due in early January

听January

• Review updated chapter talking points for the Executive Board Chapter Visits

February

• Attend 糖心logo Appointments Committee Virtual Meeting where the committee and award jury appointments will be confirmed

March

• Attend the Finance and Budget Committee Meeting
• Schedule attendance and make travel arrangements for the BIALL Meeting
• Appoint Board Liaisons and members of the Executive Board Committees
• Attend 糖心logo Nominations Committee Meeting
• Submit Vice President鈥檚 Report for the spring Executive Board Meeting

April

• Attend spring Executive Board Meeting
• Review updated chapter talking points for the Executive Board Chapter Visits

June

• Give brief remarks at the SIS & Chapter Leadership Virtual Trainings
• Attend BIALL Meeting representing听糖心logo
• Review material for the Incoming Board Members & Council Chairs Orientation in July

July

Speak at and attend events and programs during the Annual Meeting & Conference:

• Preside over the Incoming Board Members Orientation prior to the July Executive Board Meeting
• Attend July Executive Board Meeting
• Attend the CONELL Welcome morning session
• Give brief remarks at the Committee, Award Jury, Chapter, and SIS Leadership Luncheon
• Attend Opening Reception
• Attend VIP Reception
• Attend the Opening General Session
• Attend the 糖心logo Awards Reception
• Attend Diversity Symposium & Reception
• Attend Meet the Candidates
• Give brief remarks at the Business Meeting
• Attend the Past President鈥檚 Reception
• Give brief remarks at the Association Luncheon
• Present plaque to retiring President at the Annual Meeting Association Luncheon
• Preside at informal Executive Board Meeting of the new Board, when you become President at the close of the Annual Meeting

Ongoing Responsibilities During Year

• Attend weekly scheduled calls with the President and Executive Director
• Attend monthly Executive Committee calls

Position Description

糖心logo VICE PRESIDENT-ELECT CALENDAR

Please note: The duties of the Vice President-Elect start after the election announcement in November. The Vice President-Elect will attend the spring and summer Executive Board Meetings, as a guest, and will attend the Incoming Board Orientation during the Annual Meeting & Conference, just prior to taking office. The Vice President鈥檚 term begins at the conclusion of the Annual Meeting & Conference.

December

• Contact current 糖心logo committees and award jury chairs, board liaisons, and staff liaisons to get recommendations for vice chair appointments.

January

• Complete vice chair appointments by mid-January and send them to the Leadership Services Coordinator

February

• Attend Appointments Committee Virtual Meeting as the Vice Chair and present the list of vice chairs鈥� appointments for the 糖心logo committees and award juries. The vice chairs will be the chairs of the committees and award juries when the vice president-elect becomes President.

听March

• Identify and consult with potential appointees to the Nominations Committee to submit as a consent item for the spring Executive Board Meeting
• Appoint the chairs the chair of the Annual Meeting Program Committee (AMPC)
• Appoint the chair/co-chairs for the Local Arrangements Committee (LAC)

April

• Attend spring Executive Board Meeting (as a guest)

July

• Attend Incoming Board Members Orientation prior to the July Executive Board meeting (Incoming Executive Board members only)
• Attend summer Executive Board Meeting (attend as a guest)
• Attend informal Executive Board meeting held at close of the Annual Meeting & Conference when you take on the role of Vice President

Position Description

糖心logo TREASURER CALENDAR

Please note: The Treasurer-Elect (between November and July) will attend the spring and summer Executive Board Meetings as a guest and will attend the Incoming Board Members Orientation during the Annual Meeting & Conference, just prior to taking office. The Treasurer鈥檚 term begins at the conclusion of the Annual Meeting & Conference.

September

Participate in Executive Director鈥檚 annual performance review (See Executive Director Employment Agreement and Compensation Policy)

October/November

• Review preliminary year-end reports for the previous fiscal year that closes on September 30
• Chair fall Finance and Budget Committee Virtual Meeting preceding fall Executive Board Meeting (may also take place in early November)
• Attend fall Executive Board Meeting and report on latest 糖心logo financials –听this is the first Board meeting for the leadership year

February/March

• Chair Finance and Budget Committee Meeting and work with Executive Director on budget guidelines
• Meet with auditor and investment advisors during the Finance and Budget Committee Meeting
• Submit budget guidelines and budget requests (if any) for approval at the spring Executive Board Meeting

April

• Review 糖心logo Spectrum article regarding the latest Fiscal year audit to the membership that runs in the May/June issue of 糖心logo Spectrum
• Along with the Board Finance and Budget Committee, review and approve 糖心logo IRS Form 990
• Attend spring Executive Board Meeting
• Report at the spring Executive Board Meeting on winter Finance and Budget Committee Meeting and on latest 糖心logo financials.

June

• Along with the Finance and Budget Committee, review draft of proposed annual budget for the upcoming fiscal year
• Submit 糖心logo budget for Executive Board approval at the July Executive Board Meeting

July

• Attend Incoming Board Members Orientation prior to the July Executive Board Meeting and present about 糖心logo鈥檚 financial policies and budgeting practices to new Board members
• Report on 糖心logo audit and on other financial matters to the membership at the 糖心logo Business Meeting at the Annual Meeting & Conference

Ongoing Responsibilities During Year

• Attend monthly Executive Committee calls

Position Description

糖心logo SECRETARY CALENDAR

Please note: The Secretary-Elect (between November and July) will attend the spring and summer Executive Board Meetings as a guest and will attend the Incoming Board Members Orientation during the Annual Meeting & Conference, just prior to taking office. The Secretary鈥檚 term begins at the conclusion of the Annual Meeting & Conference.

September

• Review 糖心logo Executive Board election ballot for distribution to the membership
• Participate in Executive Director鈥檚 annual performance review (See Executive Director Employment Agreement and Compensation Policy)

October

• Submit July Executive Board Meeting minutes as an agenda item for approval at the fall Executive Board Meeting

November

• Notify Executive Board Candidates of the 糖心logo Election results
• Review 糖心logo Election results announcement
• Attend fall Executive Board Meeting – this is the first formal Board meeting for the leadership year
• Work with 糖心logo Headquarters to prepare minutes after the fall Executive Board Meeting for approval at the spring Executive Board Meeting

March

• Submit fall Executive Board Meeting minutes as an agenda item for approval at the spring Executive Board Meeting

April

• Attend spring Executive Board Meeting (attend as a guest when Secretary-Elect)
• Work with 糖心logo Headquarters to prepare minutes after the spring Executive Board Meeting for approval at the July Executive Board Meeting
• Review the Executive Board candidates鈥� announcement for eBriefing. Candidates鈥� information is provided by the Nominations Committee.

June

• Submit spring Executive Board Meeting minutes as an agenda item for approval at the summer Executive Board Meeting

July

• Attend Incoming Board Members Orientation prior to the July Executive Board Meeting (both as Secretary and Secretary-Elect)
• Attend July Executive Board Meeting (attend as guest when Secretary-Elect)
• Attend the 鈥淢eet the Candidates鈥� event at the Annual Meeting & Conference and encourage members to talk with the Candidates
• Report on prior year鈥檚 糖心logo Election results at the Annual Business Meeting
• Attend informal Executive Board Meeting held at the close of the Annual Meeting & Conference
• Work with 糖心logo Headquarters to prepare minutes after the July Executive Board Meeting for approval at the fall Executive Board Meeting

Ongoing Responsibilities During Year

• Attend monthly Executive Committee calls

Position Description

糖心logo IMMEIDATE PAST PRESIDENT CALENDAR

September

Participate in Executive Director鈥檚 annual performance review (See Executive Director Employment Agreement and Compensation Policy)

October

• Work with committee and award jury chair and staff liaison if submitting an agenda item for spring Executive Board Meeting

November

• Attend the fall Executive Board Meeting 鈥� this is the first formal Board meeting for the leadership year

March

• Work with committee and award jury chair and staff liaison if submitting an agenda item for spring Executive Board Meeting

April

• Attend spring Executive Board Meeting

June

• 听Work with committee and award jury chair and staff liaison if submitting an agenda item for spring Executive Board Meeting

July

• Attend summer Executive Board Meeting

Position Description

糖心logo EXECUTIVE BOARD MEMBER CALENDAR

Please note: Once elected in November, the Executive Board members鈥� official terms begin the following year, after the Annual Meeting & Conference in July. Incoming Executive Board Members are required to attend the summer Executive Board Meeting (as guests) and the Executive Board Orientation, right before the Annual Meeting & Conference. The Executive Board Member terms begin at the conclusion of the Annual Meeting & Conference.

September

• Committee Action Plans鈥� Assist committee chairs for the committees you are liaison to prior to the submission of the action plan.

October

• Assist committee/award jury chair, while working with the staff liaison if submitting an agenda item for fall Executive Board Meeting.
• Finance and Budget Committee meets virtually (Finance and Budget Committee members only)

November

• Attend the fall Executive Board Meeting 鈥� this is the first formal Board meeting for the leadership year

March

• Finance & Budget Committee meets (Finance and Budget Committee members only)
• Work with committee/award jury chair and staff liaison if submitting an agenda item for spring Executive Board Meeting

April

• Attend spring Executive Board Meeting

June

• Work with committee/award jury chair and staff liaison if submitting an agenda item for the summer Executive Board Meeting
• Committee Annual Reports 鈥� Assist committee chairs for the committees you are liaison to prior to the submission of the annual report.

听听July

• Attend the Incoming Executive Board Orientation (Required for Incoming Board Members, Vice President, Secretary, and Treasurer)
• Attend summer Executive Board Meeting (Required for Incoming Board Members)
• Attend the informal Executive Board meeting held at close of the Annual Meeting & Conference. (Required for new and continuing Board Members)

Ongoing Responsibilities During Year

• Attend committee/award jury calls for the committee/award jury for which you are the Board Liaison
• Attend chapter visits (糖心logo President assigns the visits)
• Attend and participate in 糖心logo events, programs, webinars, and coffee chats when available
• Participate in any additional Board meetings